No vague bullet points — this is the real capability set behind every module you can add to your plan.
Connected work, everywhere
A clearer workday across web and mobile.
Projects, conversations, alerts and AI guidance now work together without taking control away from your people.
Projects in your pocket
Use boards, backlogs and project conversations in the dedicated WorkForce Projects app for iOS and Android, with unread-message indicators and app notifications.
Team chat with live presence and calling
Direct, group, team and project conversations show green for online, yellow for idle and red for offline — and when text isn't enough, jump straight into a 1:1 voice or video call from the same conversation.
Notifications you can finish
A consistent bell across tables highlights only new activity, opens the notification centre directly and includes Mark all read.
AI guidance with human control
Ask for product guidance or create reviewable activity and timesheet drafts. WorkForce never submits AI suggestions without a person confirming them.
Live video conferencing, self-hosted
Start multi-party video calls with screen sharing straight from a scheduled meeting — running on our own self-hosted media server, never a third-party video SaaS. Attendees wait in a host-admitted lobby and check their camera and mic before they join.
Meetings outside guests can actually join
Scheduled conferences — including recurring ones — send a standard calendar invite your attendees' own Outlook or Google Calendar understands. External guests get a secure link to view the meeting and RSVP, no WorkForce account required.
Time & Attendance
GPS, QR and NFC clock-in your team can trust — online or offline.
GPS, QR-badge and NFC clock-in with geofencing and configurable accuracy limits
Offline punches queue securely on the device and sync automatically when connectivity returns
Human-approved attendance corrections that preserve the original event alongside the fix
€2.00/ per employee / month
Leave Management
Requests, balances and holiday calendars that always add up.
Configurable leave types and policies per company, with carry-forward and expiry rules
An append-only balance ledger — the running balance is always derived, never a number someone can silently edit
Overlap, notice-period, half-day and hourly leave rules enforced automatically
Company and team holiday calendars, with working-from-home and business-travel requests
Multi-step approval routing with delegation and escalation for absent approvers
Cancel-and-restore flow that keeps a full, auditable history of every request
€1.50/ per employee / month
Timesheets & Activity
Time logged against real work, with AI assistance that never decides for you.
Daily, weekly or monthly timesheets with billable, remote and on-site flags
Twelve activity categories, with links to projects, tickets and source-control commits
Optional repository sync (GitHub, GitLab, Azure DevOps, Bitbucket) suggests entries — never submits them for you
AI-assisted weekly summaries and missing-entry detection, always reviewed by a person before submission
Submit → Approve/Reject → Correct → Resubmit lifecycle, with a lock once approved
Manager and HR review scope separate from ordinary self-service visibility
€2.00/ per employee / month
HR & Employee Records
The full HR backbone: onboarding, org structure and sensitive-data controls.
Employee records with company, department, team and manager hierarchy, including dotted-line reporting
Structured onboarding with reusable templates, step-by-step task tracking and go-live gates — plus termination flows that disable access and revoke sessions cleanly
Role-based, data-scope permissions — Self, Team, Department, Division, Company or Tenant
Secure document management for contracts, IDs and HR paperwork with version history
Interactive org chart kept in sync with real reporting-line changes
Field-level protection for salary, bank details, national ID and medical data — separate from ordinary profile visibility
Governed payroll handoffs with a full adjustment and correction history — nothing is silently overwritten, every change carries its source evidence
€2.50/ per employee / month
Project & Work Management
Kanban boards, sprints and releases — built natively, not bolted on.
Kanban boards with a real state machine and atomic, rank-preserving drag-and-drop
Card hierarchy, checklists, comments, labels, watchers and secure attachments
Sprints with explicit carry-over, milestones, and governed releases with readiness gates
Card templates and idempotent recurring cards for repeatable workflows
Traceability links from cards to repository activity and timesheet entries
A delivery dashboard with immutable flow metrics and approval-gated card completion
€2.50/ per employee / month
Expenses
Claims, receipts and approvals without the spreadsheet chase.
Expense claims by date, category, amount, currency, VAT, project and customer
Guarded PDF, JPEG and PNG receipt uploads attached directly to each line item
Draft → Submitted → Approved/Rejected → Paid lifecycle through the shared approval engine
Automatic payment notifications once a claim is settled
Dedicated expense permissions, separate from general employee data access
Full audit trail on every claim from submission to payment
€1.50/ per employee / month
Performance Management
Reviews, goals and feedback — deliberately kept separate from raw activity data.
Configurable review cycles with self-review followed by manager-authored ratings
Goals and KPIs tracked per employee, aligned to review periods
Structured 1:1 meeting records between managers and their reports
Deliberately no automatic linkage from attendance, activity or repository data to ratings
Dedicated performance permissions, kept separate from operational HR access
€2.00/ per employee / month
Training & Assets
Certifications that don't quietly expire, and equipment you can actually track.
Course assignments and completion tracking per employee
Certification expiry and renewal reminders sent automatically, before they lapse
Asset inventory for laptops, phones, badges, SIMs, monitors, vehicles and other equipment
Immutable assignment and return history, including condition notes at each handover
Idempotent reminder processing — no duplicate notifications, ever
Reporting on upcoming certification expiries and outstanding asset returns
€1.50/ per employee / month
AI Assistant & Translation
AI help where it saves time, with a person in control of everything it touches.
AI-drafted activity and timesheet entries from your logged work, reviewed and confirmed before anything is recorded
Weekly activity summaries and missing-entry detection, surfaced as suggestions, not silent edits
A product-help assistant that answers how-to questions and links straight to the right page
On-demand chat-message translation, so a conversation works across languages without switching tools
Tenant-wide and per-employee opt-out controls — AI assistance is off by default until you turn it on
Daily usage caps per employee and per tenant, so usage stays predictable
€0.00/ per employee / month
AI Notetaker
AI meeting notes for every conference call, reviewed before anyone relies on them.
One-click transcription for any live conference call, started by the organizer or a co-organizer
AI-drafted meeting notes and action items generated from the transcript after the call ends
Full transcript retained alongside the meeting record for later reference
Opt-in per meeting — transcription only runs when someone with access turns it on
Billed as a separate add-on from the AI Assistant module, so you only pay for it where you use it
Same human-in-the-loop principle as every other AI feature — notes are a draft, never the record of truth
€3.00/ per employee / month
FAQ
Learn more
What is WorkForce?
WorkForce is a modular workforce management platform covering Time & Attendance, Leave Management, Timesheets & Activity, HR & Employee Records, Project & Work Management, Expenses, Performance Management, Training & Assets, and AI Assistant & Translation. You add only the modules your organization needs — and every plan already includes team chat, calling, self-hosted live video conferencing and a shared calendar, at no extra cost.
Can my team use it from a mobile phone?
Yes. The dedicated WorkForce Projects app for iOS and Android includes boards, backlogs, project conversations, unread-message indicators and push notifications.
Does the AI assistant act on its own?
No. It can offer product guidance or draft activity and timesheet entries, but a person always reviews and confirms them before anything is submitted.
How does team presence work in chat?
Every direct, group, team and project conversation shows live presence — green for online, yellow for idle and red for offline — so availability is clear at a glance.
Which modules can I add?
Time & Attendance, Leave Management, Timesheets & Activity, HR & Employee Records, Project & Work Management, Expenses, Performance Management, Training & Assets, and AI Assistant & Translation — each one is optional and only added to your plan when you enable it.
Ready to see your combination of modules in action?
We'll tailor the demo to exactly the modules you're considering.
